Tsuen Wan Government Secondary Technical School Alumni Association (TWTSAA)

The 2nd Executive Committee (Ex-Com) (2004-2006)

Minutes of the 7th Meeting


Date               :       15 March 2005 (Tuesday)

Time                :      7:00 p.m.

Venue       :      Conference Room, 5/F, Tung Hip Commercial Building, 244-252, Des Voeux Road Central, Hong Kong


Present          :       Mr. CHAN Chit-wai, Stephen                  Chairman

                                Mr. FAN Ying-ming                          Vice-Chairman (Internal Affairs)

Ms. FU Sau-lin, Cindy                              Vice-Chairman (External Affairs)

                                Mr. CHIU Kim-kan                                  Treasurer

                                Mr. CHU Kwok-fai, Alex

                                Mr. CHEUNG Kwok-chung

Mr. MAK Hoi-wah

Ms. LEE Lai-chun, Lily

                                Mr. CHAU Ka-tak, Eric                           Secretary


In Attendance        :        Mr. HUNG Tam-yuen


Absent with apology       :       Mr. CHAN Kwan-yau, Nelson

                                                Ms. CHAU Wing-sze

                                                Ms. TANG Kit-wai

                                                Mr. CHAN Luen-chow

                                                Mr. LO Fu-hop, Vincent

Mr. LUK Wing-hoi, Wesley


1.   Confirmation of the minutes of the last meeting



The minutes of the last meeting was confirmed without amendments.




2.   Matters arising from the last meeting





Regarding the Website, Members were aware that there was still room for improvements and it had to be updated from time to time. However, the website manager, Mr. Buddy LEUNG, was not an Ex-Com member and he seldom attended meetings. Hence, a co-ordinator was required to liaise with Buddy in this connection. Mr. YM FAN was appointed as the co-ordinator. Then, comments on and requests for uploading, deletion or amendment to the website should be channelled through the co-ordinator to the website manager.






YM Fan


It was noted that most Ex-Com and HUCMS Committee members were assigned with TWTSAA official email addresses linked to their own personal email accounts. The Chairman raised whether a check room should be established for members to exchange views or raise enquiries inter-actively. It had been discussed in previous meetings that this would be our long term goal. However, it would need a person to monitor the website and to reply to enquiries constantly. Members would keep in view of the situation and re-consider it in due course.









All to note


Mr. Eric CHAU brought the HUCMS Committee’s concern about the security of the website to Members’ information. In particular, it would be sensitive to publish the personal data such as donors’ names and their amounts of donation, and the financial situation in the website. Mr. MAK Hoi-wah suggested that the website might be divided into 2 sections; one for the public and the other for members only. Passwords might be given to members only to view some sensitive information. Also it was suggested to add the Copy Rights Reservation in our website. Consideration should also be given to upload pdf. files only. After deliberation, Mr. YM FAN agreed to convey the messages to Buddy for consideration.








YM Fan


Mr. Eric CHAU pointed out that the current Notice for AGM 2005 in the website needed replacement as the time of meeting was wrong. He also suggested that the 2 original English articles from overseas alumni should be uploaded as the Chinese translated versions had been published in the Tsuen Ching. In this regard, Eric would email the soft copies to YM for his transmission to Buddy for uploading.







Eric Chau

YM Fan


Regarding the New Membership Card, Mr. YM FAN reported that the preliminary design had been completed subject to a clearer photo of the school to be given by Buddy. Members commented on the design and YM agreed to finalize it and give it to Stephen for printing as soon as possible so that the cards might be given out at the AGM dinner.





YM Fan

Stephen Chan


Regarding the Mail Box Services, Mr. TY Hung tabled 2 letters addressed to Stephen and Ben respectively.  






Regarding the proposal of running a primary school at the Alma Mater, Mr. MAK Hoi-wah reported that a dinner gathering was arranged on 18 January 2005. Mr. KH TONG, Mr. YL YEUNG, Mr. TS CHAU, Cindy, Raymond and Mak attended the gathering. It was learnt that the possibility of implementing the proposal was slim. Instead, Mr. KH TONG disclosed that he was sponsoring the school fees of the sharp and bright students in Mainland China including arranging summer job training for them. He suggested our HUCMS to consider this as an alternative. Members would keep in view of the matter.









Alex Chu



Regarding the AGM 2005, Mr. YM FAN reported that 2 Working Group Meetings had been held. The AGM would be held at the Yau Yat Chuen Club on 28 May 2005 starting at 3:00 pm with Ma Jong, Karaoke and Social Dance as entertainment. 23 tables at a cost of $2,000.00 inclusive per table had been reserved. The fee was set at $250.00 per head. Notice for AGM had been uploaded to the website and issued together with the HUCMS Newsletter. Stephen and Eric would ring up the Year Representatives individually to sell the tickets. Mr. TY HUNG suggested Ex-Com Members to donate some red wine and he would arrange for such. The Programme was being prepared by Eric and would be tabled at the AGM. Stephen and KK CHIU were reminded to prepare the Chairman’s Report and Financial Report respectively in due course. Mr. YM FAN would prepare the Schedule for Eric to incorporate it into the Programme. The next Working Group Meeting would be held in early May 2005 to monitor and review the progress.










TY Hung

Eric Chau

Stephen Chan

KK Chiu

YM Fan

3.   Report of the HUCMS Committee (內地助學計劃委員會)





Mr. Alex CHU reported that HUCMS Committee had endorsed the followings :


(a)    RMB 1,000 for establishing a library in Xin Ning Primary School;

(b)   RMB 8,000 for paving the court yard of Xin Ning Primary School;

(c)    RMB 2,030 for replacing 11 blackboards in Bao Feng Primary School;

(d)   RMB 100,000 for refurbishment works (Proposal A) of Lian Feng Primary School subject to agreement of the School Authority; and

(e)    Subsidizing 4 more students in Kiu Tau Junior Secondary School.








Mr. Alex CHU went on reporting that the HUCMS Newsletter had been issued and it would be issued on need basis or it might be included into Tsuen Ching as appropriate. An appreciation letter from Bao Feng Primary School had been received and HUCMS Committee requested that this letter be uploaded to the website. In this regard, Mr. YM FAN would follow up. On the other hand, a visit to Huai Ji was scheduled for 14-16 May 2005 for life sharing with senior secondary students, activities with junior secondary students, inspection of the Xin Ning Primary School library and further assessment of the refurbishment works of Lian Feng Primary School.







YM Fan

4.   Treasurer’s Report





Mr. K K CHIU reported that the current balance was as follows :


(a) TWTSAA           :   $66,434.95

(b) TWTSAA (HUCMS)  :   $190,688.65

(c) TWTSAA (HUCMS)  :   $82,230.20 (in CCF’s account)







5.   Group Leaders’ Report





There was a Nil report.




6.   Newsletter “Tsuen Ching (荃情)”





There was a Nil report.



Eric Chau

7.   Any Other Business





Regarding the outstanding donation ($2,200.00) from Mr. CHOW Chun-tung, Mr. Stephen CHAN tabled a draft letter for members’ comments. It would be issued after the meeting.




Stephen Chan



Mr. Stephen CHAN reported that he and some Ex-com Members including Eric, Lily and Wesley had attended a volunteer training session on 13 March 2005 (Sunday) organized by the Tsuen Wan Government Secondary Night School Alumni Association. The training course would have 8 sessions on Sunday nights at a cost of $200 per head. Stephen, Eric and Lily shared their views with Ex-Com members about the first session they attended. As members intended to set up a volunteer team to perform volunteer work in the coming years, Stephen appealed to members to participate in this training course so that they might lead members in the future in performing volunteer work.










All to note


Ms. Cindy FU disclosed that one of our alumni was of the view that the way forward to perform volunteer work was correct and he/she volunteered to sponsor the traveling expenses and lunch boxes to members who performed volunteer work organized by our Association. Members discussed if the training fees should be sponsored. Majority expressed that it would not be appropriate to sponsor the training fees. Anyway, Cindy would further confirm with this alumna/alumnus on his/her sponsorship.








Cindy Fu

8.   Date of Next Meeting





The date of the next meeting would be announced later.



All to note


The Meeting adjourned at 10:00 p.m.







                                                                                                          CHAN Chit-wai Stephen